Privacy Policy

Last updated: October 11, 2025

Our Commitment to Data Protection

ML Pipeline is committed to protecting your privacy and ensuring the security of your personal data. This Privacy Policy explains how we collect, use, store, and protect your information in compliance with the General Data Protection Regulation (GDPR) and other applicable data protection laws. We believe in transparency and want you to understand your rights and how we handle your data.

This policy applies to all visitors, users, and clients of our website and services. By using our website, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with our practices, please do not use our services.

What Personal Data We Collect

Information You Provide

We collect personal information that you voluntarily provide when you interact with our services, including name and contact details when you fill out contact forms, email address and company information for service inquiries, project requirements and technical specifications you share, and any other information you choose to provide in communications with us.

Automatically Collected Information

We automatically collect certain technical information when you visit our website, such as IP address and device information, browser type and operating system, pages visited and time spent on our site, referring URLs and navigation patterns, and cookies and similar tracking technologies as described in our Cookie Policy.

Legal Basis for Processing

We process your personal data based on legitimate interest in operating our business and providing services, contractual necessity when fulfilling service agreements, compliance with legal obligations under applicable laws, and your explicit consent for specific processing activities where required.

Data Retention Periods

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy. Contact form submissions are retained for up to 3 years, client project data is kept for the duration of engagement plus 7 years for legal compliance, analytics data is anonymized after 26 months, and cookie data retention follows our Cookie Policy guidelines.

How We Use Your Personal Data

Service Delivery

Responding to your inquiries and providing requested information about our machine learning engineering services, processing service requests and managing project engagements, and communicating with you about technical requirements and project updates.

Website Improvement

Analyzing website traffic and user behavior to enhance user experience, identifying technical issues and optimizing website performance, and conducting research to improve our services and content.

Marketing Communications

Sending relevant information about our services (only with your consent), sharing industry insights and technical content that may interest you, and notifying you about updates to our services or policies.

Third-Party Sharing

We do not sell your personal data. We may share data with trusted service providers who assist in website hosting and analytics, cloud infrastructure providers for data storage, and legal and professional advisors when necessary for compliance. All third parties are contractually bound to protect your data.

How We Protect Your Data

Security Measures

We implement industry-standard security protocols including SSL/TLS encryption for data transmission, secure server infrastructure with regular security updates, access controls limiting data access to authorized personnel, and regular security audits and vulnerability assessments.

Data Encryption

All sensitive data is encrypted both in transit and at rest using modern encryption standards, ensuring your information remains protected from unauthorized access throughout its lifecycle in our systems.

Access Controls

We maintain strict access control policies with role-based permissions, ensuring only authorized team members can access personal data on a need-to-know basis for legitimate business purposes.

Breach Notification

In the unlikely event of a data breach affecting your personal information, we will notify you and relevant authorities within 72 hours in compliance with GDPR requirements, along with details of the breach and mitigation steps.

Your Rights and How to Exercise Them

Right to Access

You have the right to request a copy of the personal data we hold about you, including information about how we process it.

Right to Rectification

You can request correction of inaccurate or incomplete personal data we hold about you.

Right to Erasure

You can request deletion of your personal data when it is no longer necessary for the purposes it was collected, or if you withdraw consent.

Right to Data Portability

You have the right to receive your personal data in a structured, commonly used format and transfer it to another service provider.

Right to Object

You can object to processing of your personal data for direct marketing purposes or when processing is based on legitimate interests.

How to Exercise Your Rights

To exercise any of these rights, please contact us at info@selvengar.com or call +81 3-3446-2345. We will respond to your request within 30 days and may need to verify your identity before processing your request.

Your Rights and Opt-Out Instructions

You are not required to provide any personal information when using this website. If you prefer not to share your data, you may:

Avoid filling out contact forms, account registrations, or any data-submitting features
Disable cookies through your browser settings (see our Cookie Policy for more details)
Contact us directly to request the deletion of any previously shared personal data

We respect your privacy choices. If you would like us to delete your data, please reach out to us at the contact details provided on our Contact page. We will process your request promptly and confirm completion within 30 days, subject to any legal obligations to retain certain information.